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Minutes of LakeView Meeting

LAKEVIEW ESTATES PROPERTY OWNERS ASSOCIATION

MINUTES FOR BOARD MEETING

August 10, 2010

ARC Meeting – Chairperson Ted Drozd called the meeting to order at 1:56 p.m. Present were Board Members Jerry DuBose, President; Paul Neenan, Vice President; Ed Solomon, Treasurer; Joni Loock, Secretary; Ted Drozd, ARC Representative; and  Don Birdsong, ARC member.

• A request was submitted by Lot A-45, 9406 Lakeview Drive, to install a boat dock on their property.  The request was approved.
• The owner of Lot A-49, 9432 Lakeview Drive, constructed a brick mailbox without seeking approval from the ARC. Drozd will contact the owners and remind them that they must get approval from the city for a brick mailbox. The ARC reviewed other homes in the neighborhood that had the satellite dish located in similar areas and could find no valid reason to ask that it be moved.
• Drozd will send a letter to the resident of Lot B-30, 9130 Fairway Drive, requesting that they remove the second dish from their home and relocate the recent one.  Solomon will deliver the letter in person.
• Drozd reported that the painting of mailboxes has been completed.

Board Meeting - Meeting was called to order at 2:19 p.m. by President Jerry DuBose. Present were Paul Neenan, Vice President; Ed Solomon, Treasurer; Joni Loock, Secretary; and Ted Drozd, ARC Representative.  Residents present were Tom Spangrud, Kathy Menk, and Sylvia Womack.

Approval of the Minutes – Neenan moved and Solomon seconded to approve the minutes of the July 13, 2010, meeting. Minutes were approved.

Financial Report – Ed Solomon

Solomon submitted the Treasurer’s Report.  As of July 31, 2010, there is $29,253 in checking with several bills yet to be paid.  Solomon reported that we are significantly ahead of budget and where we were at this time last year.

• Solomon reported that we now only have nine (9) homeowners who have not paid their dues for this year. Final past-due notices have been mailed to five (5) of those homeowners.  The remaining four (4) are foreclosures or those who failed to pay dues last year.  The next step is to put liens on the property if still unpaid by the end of August and following that begin the action in small claims court to get our money.
• The Audit Report has been completed. It commended the treasurer for an outstanding job. The audit will be posted on the website.
• Crow, Shields, and Bailey are completing our taxes.
• Solomon is investigating sources for software to allow for voting by proxy by way of electronics.  Lynda Spangrud forwarded a site to Solomon who will go forward with the suggestion. A solution is expected within the next 60 days to allow homeowners to vote via the internet on many important projects or for the annual meeting to eliminate the need for proxies or questions concerning how votes were gathered.

Loock reported that letters were sent to the owners of Lots B-204 and B-76 notifying them of fines being assessed. The owner of Lot B-204 has since made the corrections necessary.  The Board voted to eliminate the fines on this property due to the owners’ promptness in correcting the situation and the confusion on proper notification to the homeowner.  DuBose and Loock will collaborate to determine the number of letters sent to Lot B-76 in the past year.

Beautification Committee Report

Sylvia Womack, Chairperson of the Beautification Committee, reported that the two beds on either side of Eagle Lane and County Road 12 have been cleaned out and brick has been installed around the beds thanks to DuBose and Fred Blake.  She noted that there is still a need for additional soil in the beds, and that some planting will begin with the majority after the weather cools.

• The swim team has donated money for the fountain at Hole 18.
• DuBose requested that if anyone would like to volunteer to assist DuBose and Fred Blake with projects around the community, it would be greatly appreciated.  They are getting tired of being the only ones volunteering.
• Sylvia is working with the Board to find a chairperson for the Welcoming Committee.

• The Covenant changes are with Dan Craven for approval, and then they will be posted.
• Loock reported that the Thanksgiving flags have been received at the cost of $1,237.91.  Ninety (90) flags were ordered which allows for ten extra.  The Mardi Gras flags will be ordered at a later time. The Board will investigate the cost of wooden poles for the flags.
• New Business
• Solomon reported on the meeting with the owners of the golf course relating to Lot A-43. Loock moved, DuBose seconded that Solomon will gather details on the lot and send a letter offering $3,000 for the lot.  The motion passed.
• A garage sale will be held in October on the date of the Elberta Sausage Festival or the St. Benedict Day
• Mike Willis is sending out a survey to owners on Lake Muriel.  Included with the survey is a list of the pros and cons of erecting a fountain in Lake Muriel. 
• Neenan moved and Solomon seconded to donate $500 toward the fountain at the 18^th hole on the golf course based on prior precedent. The motion passed.
• Mike Willis is willing to donate a surveillance camera for the entranceway.  Discussion followed with the pros and cons of this camera.

LAKEVIEW ESTATES PROPERTY OWNERS ASSOCIATION

MINUTES FOR BOARD MEETING

July 13, 2010

ARC Meeting – Chairperson Ted Drozd called the meeting to order at 2:03 p.m. Present were Board Members Jerry DuBose, President; Paul Neenan, Vice President; Ed Solomon, Treasurer; Joni Loock, Secretary; Ted Drozd, ARC Representative; and Frank Rikard and Don Birdsong, ARC members.

• A request was submitted by Lot A-57, 9474 Lakeview Drive, to install a boat dock on their property.  The request was approved.
• A request was submitted by Lot A-19, 9246 Lakeview Drive, to install a metal roof on their house.  The request was approved.
• The owner of Lot A-49, 9432 Lakeview Drive, constructed a brick mailbox without seeking approval from the ARC. Drozd will contact the owners and remind them that they must get approval from the city for a brick mailbox. Drozd will also advise them to relocate their dish to the back of the house.
• Drozd will send a letter to the owners of Lot B-30, 9130 Fairway Drive, requesting that they remove the second dish from their home.
• The ARC adjourned at 2:17 p.m.

Board Meeting - Meeting was called to order at 2:18 p.m. by President Jerry DuBose. Present were Paul Neenan, Vice President; Ed Solomon, Treasurer; Joni Loock, Secretary; and Ted Drozd, ARC Representative.  Residents present were Tom and Linda Spangrud, Kathy Menk, Frank Rikard, Don Birdsong, Eleanor Thompson, Ron Morgan, and Gayle Neenan.

Approval of the Minutes – Neenan moved and Drozd seconded to approve the minutes of the June 8, 2010, meeting.  Minutes were approved.

Financial Report – Ed Solomon

Solomon submitted the Treasurer’s Report.  As of July 12, 2010, there is $28,766 in checking, $1000 in expenses, and approximately $3735 in Accounts Receivable which is primarily for lawn services. Only 16 owners have not paid their dues to date.

• Solomon has received the tax bills for property owned by the POA.  All assessments have gone down.
• Solomon reported that the grass on Lot B-184 is being cut.

Loock reported that there are several repeat offenders for covenant violations.  They are Lots B-204, B-59, and B-76.  Lots B-204 and B-76 will be notified that if the violations are not corrected by July 19, 2010, they will be fined $10 per day.

• The Board reiterated their resolution that if an owner receives three (3) letters relating to a covenant violation, they will be fined $10 per day.

1. DuBose, speaking for Sylvia Womack, Chairperson of the Beautification Committee, noted that the two beds on either side of Eagle Lane and County Road 12 have been cleaned out and are ready for planting. DuBose reported that water timers and sprinkler heads will be installed at this entrance on Monday, July 19,2010, by volunteers, Fred Blake and Jerry DuBose.  The cost should not exceed $200.

• 2. The Beautification Committee has requested $400 for plantings for this area.  DuBose moved, Drozd seconded to approve the request. The request was approved.
• The bike path has not been installed, and therefore, that area cannot be planted at this time.

Old Business

• 1. The Board and Beautification Committee will report violations to the covenants when noted in the community.
• 2. The Covenant changes will be sent to Dan Craven for approval, and then they will be posted.
• 3. DuBose spoke with the owner of Lot B-248 concerning possibly running a business from the home. It appears that the situation has been corrected.
• 4. Solomon reported that he has discussed the possible purchase of Lot A-43 with Chris Robertson of Touchstone.  Mr. Robertson will meet with the Boards of Lakeview Estates, Carnoustie, and the Gardens on August 8, 2010, to discuss the possibilities.
• 5. Owners again expressed concerns regarding the use of proxies for opinion polling and hoped that there would be changes prior to next year’s annual meeting. Solomon again stated that he is investigating using electronic voting next year, which would eliminate the need for proxies other than those for owners who do not have email access.
• 6. Solomon is looking for a volunteer to chair the Welcome Committee as Kathy Menk has resigned. Anyone interested in chairing the committee should contact Solomon.

• Loock presented examples of flags for use during the Thanksgiving season and Mardi Gras. She will speak with the company on reduction of cost because of the large order. Members of the Board are also requested to research any other possibilities for flags and report back at the next meeting.
• Mike Willis demonstrated his surveillance equipment to DuBose. He would be willing to donate the equipment for our entranceway. The situation will be discussed and investigated.
• Drozd made a list of mailboxes needing attention.  Volunteers have been painting these mailboxes—only five remain unpainted.
• Questions were brought up regarding the possible lake fountain.  It was emphasized that several owners are getting information for costs of installation and maintenance. It was again emphasized that no decisions have been made as to whether or not a fountain will be installed.
• DuBose is speaking with Dr. Montel (owner of Carnoustie/Glenlakes Realty) regarding a possible dog park on their property not under development at present. At the current time the park is on hold.
• The bike path has been delayed but will be completed by the end of August.
• A question was asked as to the situation with the dam on Lake Muriel.  It was reiterated that the Board has no intention of taking over this piece of property.

There was no further business. Solomon made a motion to adjourn, seconded by Neenan.  Meeting was adjourned at 4:20 p.m.